All schools
Headquarters · tap a branch to open it
Good morning
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Outstanding
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Students
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Collected
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Unpaid invoices
Recent activity
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Students
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Recently deleted
Events
School announcements, shows & social events
Invoices
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Recently deleted
Billing
What's due to bill, and your billing automation
Reminders
Automatically email parents when invoices are overdue.
Classes
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Messages
Conversations with parents
Competitions
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Data
Class and student analytics
Settings
Your school
Contact details used on emails and shown to families
School name
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School email
Not set
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School phone
Not set
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School address
Used in trial confirmation emails when a studio has no address of its own
Not set
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Safeguarding contact
Shown to parents on their Details page
Not set
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Branding
How your school looks on invoices, emails and the parent app
School logo
Appears on invoices and the app header
Not uploaded
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Brand colour
Used across the parent portal, invoices and emails
Accent colour (optional)
Not set: emails use your brand colour for the thin bar under the header
Billing & payments
How you bill families and how they pay you
Billing
Payment schedule
Termly, monthly and weekly billing
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Payment reminders
Manage from the Billing screen →
Off
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How parents pay
How parents pay
Bank account and/or instructions shown on invoices
Not set
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Card payments
Parents pay invoices by card through Stripe. The money goes to your bank, not us
Not connected
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Direct Debit
Collect invoices from parents' bank accounts through GoCardless, with lower fees than cards
Your costs
Running costs
Rent, teacher pay, studio hire and other costs. Only you can see these.
Not set
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Classes & timetable
Where and when you teach, and who teaches
Studios
Teaching spaces used in the timetable
Set up
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Teachers
Teachers assigned to classes on the timetable
Set up
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School calendar
Mark closures — affects billing automatically
Set up
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Students & attendance
Levels, registers and attendance alerts
Levels
Competition categories
Grades and abilities assigned to students
Set up
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Progression levels
Belts, grades and stages used to track student progress
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Attendance
Attendance register
Tap-to-mark class registers, with a reminder nudge
Show attendance to parents
Parents see their own child's attendance and recent classes
Attendance risk alerts
Flag students falling below a minimum attendance rate
75% / 3 sessions
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New families
Trial classes, registration, waiting lists and being found
Sign-up
Public trial-class booking
A shareable link where parents can request a trial class
Off
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Trial requests
Enquiries from the public trial-class page
None yet
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Family registration
A shareable link where a family registers all their children in one go
Off
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Registrations
Review, approve or decline family registrations
None yet
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Waitlist auto-offers
When a place frees up, email the next family on the waitlist (48 hours to accept)
Get found
Public school page
A page of your venues, classes and times that updates itself. Off until you switch it on.
Off
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Class directory
Get discovered by parents on the public ActivityOS directory
Show prices on public pages
Show families an estimate of what a class costs for the rest of the term, on the registration and trial pages. Termly-billed schools only.
Off
Referral rewards
Parents share a link, you review and approve the credit
Off
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Notifications
What you and parents are told about
Push notifications
Get notified of payments, enrolments and reminders
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Monday summary email
A short weekly email to you: key numbers and up to three things worth doing. No pupil names.
Optional parent notifications
Extra reminders parents can turn on or off
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Team & security
Who can sign in, and how securely
Team
Invite teachers and manage their access
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Two-factor authentication
Not enabled
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Plan & data
Your ActivityOS subscription, extra schools and your data
Subscription
Your ActivityOS plan — what you pay us
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Your data
Export all your data
Download every record we hold about your school as one spreadsheet — your data is yours, no lock-in
Help
The tour and feature tips
Retake the tour
A quick walkthrough of the essentials
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Feature tips
More things ActivityOS does, worth a look when you're ready
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Sign out
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ActivityOS · Built with for independent activity schools